Committee Chairs Meeting 1/12/08 9:30am

Unfortunately for Committee Chairs, the meeting room posted in the schedule was filled with another group. The Chairs met in the hall of the Marriot and discussed issues such as getting new committee members onto the committee electronic discussion lists and getting new chairs onto the ComChairs list. The nagging problem of meeting no-shows was discussed – these members should be removed by the committee so that the committee work can carry on without over burdening members that do attend.

Aaron Dobbs is the Committee Web Coordinator and he will put Committee reports up o the web site in a timely fashion, so make sure Aaron gets reports.

Chairs should also recommend committee members and let Andrew Pace know of suggestions.

LITA Joint IG and Committee Chairs Meeting 1/12/08 8am

The IG and Committee Chairs meeting is held at each conference in order to discuss issues that Chairs have, and also to provide time and space for all the LITA leadership to interact face to face. Pres.

President Mark Beatty encouraged all Chairs to report out about what we’re doing. He asked all Chairs to complete reports so that the LITA Board can be updated and so that all LITA members can have a clear up to date picture of organization activities.

Vice President/President Elect Andrew Pace asked Chairs to encourage people to volunteer for Committee positions by completing the online forms available. For those rotating off committees: it would be very helpful if you can mention a potential successor Once people are “in the system”, they can be tapped for all kinds of LITA activities. He also asked Chairs to attend the Town Meeting 8am Monday morning.

Executive Director Mary Taylor introduced Melissa Prentice, who pointed out resources listing incoming chairs and deadlines that will be vital for all Chairs. Mary also introduced Valerie Edmonds, Program Coordinator, who can provide information for those planning programs.

Upcoming deadlines: completed descriptions of programs are due January 15 and there’s a workstation with printer and net connection in the LITA office to help with this process. January 21 is the date for 2008 official program text, and Program Planning Committee will pass along what they have to Valerie.

Lorre Smith, of Membership Development Committee asked the group to discuss the aspect of MDC charge having to do with leadership development, and a discussion developed with possible programming and other activities to be pursued by MDC.

Bonnie Postlethwaite discusse the Assessment and Research Committee workshop and their efforts to help LITA be more reliant on data for analysis of issues and decision making.

Pat Mullins of the Nominations Committee is looking for volunteers to run for LITA Board and for Vice President, so please contact Pat with nomination ideas!

Barbara Spivey, the Education Committee Chair, is also looking for those who are able to offer online courses, so please contact the Committee with suggestions.

Membership Development Committee 1/13/08 8am – 10am

Membership Development discussed the Research and Assessment Committee workshop and implications for forthcoming activities.

The membership has increased slightly and is slowly reaching former pre-dues-increase levels. The student category is the fastest growing category. The Committee had a brief discussion of “what next?” in terms of target groups and mention public libraries and technologists who are not in libraries at this time.

The Happy Hour on Friday comprised about 90 interesting people, with Don Lemke and Lorre Smith greeting members at the door and distributing “glowy things”. Planning for Anaheim Happy Hour got underway and it will be on Friday at 4:30, just before the LITA 101 Open House at 5:30.

Al Kornish took over the duties of scheduling members into the LITA booth, so all of you who are dying to spread the word about LITA can talk to Al about doing so in the booth at the annual conference!

Future MDC efforts will be in LIS schools, Second Life, at the Forum in the fall and at the Spectrum Professional Options Fair and the New Members Round Table orientation. Watch for interesting interactive events, audio and video!

Creating Your First Topic Map

Friday Oct. 5, 4:20
Edward Iglesias, Central Connecticut State University
Suellen Stringer-Hye, Vanderbilt University

We were commended to check out the Topic Maps LITA interest group also.

Edward and Suellen had an infectious enthusiasm for topic maps, and this session was super! They want to make progress together as a library community, creating and merging topic maps.

Topic maps are a way of describing knowledge structures and associating resources related to them.The topic map paradigm came about in old days of sgml people wanted to combine data with back of the book indexes. There’s a topic map standard: xtm standard derived from sgml.

A topic map consists of topics associations and occurances.Topic maps are graphs not lines of details.They showed several examples of topic maps, and then took the audience step by step through the creation of a topic map.

Examples of existing topic maps:

Australian Literature gateway


A web2.0 social bookmarking site using the TMCore Topic Map
engine. The tags used to categorize bookmarks are topics within
a shared Topic Map and topics with associations are created by
the users.


New Zealand Electronic Text Centre
 The website of the NZ Electronic Text Centre is driven by a topic

Building a Large-Scale Open Source Repository at OhioLINK

Thomas Dowling, OhioLINK

Or: “A cautionary tale in three acts”

At OhioLink they decided that the repository should be “A place for our stuff”, including:

  • art collections high quality/high resolution – multiple tens of thousands of images
  • art and architecture slides from U Cincinnati
  • paintings and drawings from U Cinn collection
  • items from Works Progress from Cleveland State
  • Akron art museum
  • history : historical photos e.g. Wright Brothers at Kittyhawk
  • digs of Mayan architecture
  • historical photographs from lake erie
  • national underground railroad freedom center items
  • OSU geology collection
  • forestry research ctr items
  • dolphin embryos images
  • digital video – documentaries, etc.
  • Kent State oral histories of shootings
  • 100 level undergrad physics experiments
  • OSU lab that has phenomenal archive of bird calls with thorough metadata
  • Text site: 9.1M articles of dissertations center
  • 7500 electronic books


They want a unified repository architecture with open source tools. They chose open source software: Fedora – because it has proven to be bullet proof.

Open source: now cost models seem more feasible and lots of freedom to try things out

· in the plan: ingest in xml

· goes from machine to machine xxsl protocol

· get it all into a fedora repository

· and pump it out via various softwares ext or UM digital library extension service

That was his LITA conferrence proposal, and their project is still very much in progress – real life pressures have slowed down the program –they have tried since 2005 and weren’t making progress. Recently someone created a deadline and they got to work; after two years of development: no progress other than determining that they are going to develop what they can using DSpace. Several factors were revealed, including expiring licenses and a need to have something up and working.

Much of the talk was very interesting details regarding their decision making processes and the growth of their understanding regarding what they needed to do in order to get a large-scale repository actually out of development and into production.

Peaks and Pitfalls: Designing a Large-Scale Repository Workflow for Quality Assurance

LITA Forum Saturday October 6, 3:20

Frances Knudsen, Beth Goldsmith – Los Alamos National Laboratory

Our speaker discussed the experiences that they have had working with The Los Alamos National Laboratory Research Library’s aDORe Repository. She spoke about philosophical side versus real world side of QA .

They run a repository on a home made system by Herbert von der Somple, and they ingest using batch mode in this repository of approximately 80 million metadata records, 1.5 million fulltext tems, and several million other complex digital objects from multiple data providers, internal publications, and OAI harvests.

She revealed the details of their QA efforts, discussing their successes and failures and decision making processes.

She gave several instances of human error that quality assurance may not find. And she also passed along several tidbits based on their experience, such as: one of the things they did was to give a style sheet to people who are looking at data – translating it to a form rather than making the cataloger look at the code.

All in all it was a fascinating tale of quality assurance principles and practice.

Libx: Connecting Users and Libraries

Annette Bailey – Virginia Tech

The room was over-filled showing that a lot of people are interested in the project.

In 2005 the working group thought they’d like to produce a tool that would be a virtual librarian – could they do it wihtout becoming an MS paperclip?

Annette reviewed the decision making process through which they decided on a client side solution rather than server side and the result is the Libx browser plugin.

Libx Editions provide a local, branded editions of Libx, and are created by using the edition builder on the Libx site. Annette demonstrated building an edition in a few minutes – wow.

See details about Libx and the Libx edition builder at “Libx: a Browser Plugin for Libraries”

Membership Committee Meeting Sunday 8am – 10am

The Membership Committee was bright-eyed and bushy-tailed at 8am on Saturday morning. What more do you want?

Able Chair Pat Ensor got through the two hour agenda with flexibility and grace. She brought news from ALA including discussions and evaluation of the re-branding of our Open House as LITA 101 and its inclusion in the general information for new conference attendees at the beginning of the conference program and in other promotional materials. The idea seems to have brought many new faces to the Open House on Saturday. Another ALA initiative includes ideas for recruiting students and Committee members will be scrutinizing the report on this idea, which includes developing LITA contacts on campuses with Library and Information Science Programs.

The Committee discussed our possible connections with the newly formed Assessment and Research Committee, reviewed the Open House and discussed future plans, reviewed the Happy Hour and got a volunteer to host the midwinter event in Philly, and the LITA booth, all on-going efforts.

Along with ALA, LITA Membership Development is looking at schools as our target for recruitment of new members, and we’re exploring retention ideas. We’re interested in Second Life as well. We were approached by the Denver Forum organizer Mary LaMarca , and will get together some ideas and activities for that event.

One retention idea we’ll be developing is the LITA 201 concept, a session that will provide how-to and how-I-did-it-good practical information for those who have gone through the newbie stage and really want to grow into LITA leadership positions.

Committee Chairs Breakout Sat 9:30am

Aaron has once again given the meeting essentials in agenda order, so I’m going to meander through my notes on the meeting nuggets.

After Chairs Coordinator Scott Muir distributed service recognition certificates, he reviewed the various resources available to committees for self-orientation and continuing support. Aaron posted the list in his entry.

If Committees find themselves in the position of needing to revise their Committee charge text or if they feel the Committee needs more members, it is most appropriate to consult the By-Laws and Organization Committee.

One attendee asked about how a Committee goes about removing portions of the web site and Committee pages, and Aaron Dobbs admitted to being responsible for all of that content editing.

Susan Logue filled in the Chairs regarding the recent merging of Regional Institutes and Education Committees. The merged committees will continue under the title of Education Committee. They will be considering LITA educational needs and the appropriate technologies to use for delivery of educational offerings.

Since everyone had arrived early, we finished the meeting early. People hardly knew what to do, so we did a little hanging out and talking. I was approached by our esteemed LITA Forum organizer regarding activities we might implement for Membership Development in the upcoming Forum in Denver. We have several ideas, including a new members/potential members session for discussing LITA, a less formal Interest dinner [my term] for new or potential members and other possible activities. If anyone is interested in supporting these ideas at the Forum, please let me know – my contact info will be in the LITA Roster.

Joint Committee and IG Chairs meeting Sat 8am

I along with Aaron didn’t quite make the beginning of the meeting, so I’m going to ad-lib a bit:

This meeting is for the purpose of introducing new IG and Committee Chairs with each other and with some of the people who will be very important to them during their term of leadership. All current, incoming and hopefuls will be well served by attending this meeting and find out how various LITA members and LITA staff members interact with committees and IGs.

The “take home” point of the meeting that I’d like to highlight is from the report/comments by Program Planning Committee Chair Gail Clement. Gail helped us all understand that LITA’s nimble program planning techniques are what allow us to hit on hot technology topics, but we all can be mindful that the earlier we begin planning our programs, the more PPC has time and space to help us find co-sponsorship, track them properly and logically and in general craft them into the superb programs we all want to experience. IGs and Committees can expect a quick implementation process, but please go gentle into the realm of expecting PPC and LITA staff to pull the rabbit out of the hat for every program.

In short: use it, don’t abuse it.