Identifying libraries

Our ever-alert ALA Representative to NISO, Cindy Hepfer, has informed us that ISO/FDIS 15511, International Standard identifier for libraries and related organizations (ISIL) is now available for ballot.

From the ballot text;

“An ISIL identifies an organization, i.e. a library, an archive, a museum or a related organization, or one of its subordinate units, which is responsible for an action or service in an informational environment (e.g. creation of machine-readable information), throughout its life. It can be used to identify the originator or holder of a resource (e.g. library material or collection in an archive). It is intended to have a minimum impact on already existing systems.”

As usual, ALA is not voting on the standard itself but rather is providing feedback to NISO as to whether to approve or disapprove the standard. NISO will review and consider this feedback prior to submitting the US vote. Permission is granted by the American National Standards Institute to reproduce this International Standard for the purpose of review and comment related to the preparation of a US position, PROVIDED THIS NOTICE IS INCLUDED. ALL OTHER RIGHTS ARE RESERVED.

Any ALA member wishing to see a copy of this draft standard for the purpose of offering comments prior to the deadline may contact Cindy directly (HSLcindy@buffalo.edu) — please be sure to let her know you are an ALA member. I’d appreciate it if you’d also copy me on your request, so we know how much interest there is in this standard (metadata.maven@gmail.com). Your deadline for comments to Cindy is Monday, Aug. 24, 2009.

Diane Hillmann
LITA Standards Coordinator

Terminology work: principles and methods

Cindy Hepfer, erstwhile ALA Voting representative to NISO, has forwarded to us for our attention a new ISO ballot: “ISO/FDIS, Terminology work: Principles and methods.”

The text of this ballot says in part:

“This is the third edition of the Standard that establishes the basic principles and methods for preparing and compiling terminologies both inside and outside the framework of standardization, and describes the links between objects, concepts, and their terminological representations. It also establishes general principles governing the formation of designations and the formulation of definitions. This International Standard does not stipulate procedures for the layout of international terminology standards, which are treated in ISO 10241.”

As usual, ALA is not voting on the standard itself but rather is providing feedback to NISO as to whether to approve or disapprove the standard. NISO will review and consider this feedback prior to submitting the U.S. vote.

Since the document is in a restricted area of the NISO website, ALA members who wish to review the standard and provide comment must apply directly to Cindy (hslcindy@buffalo.edu) for a copy of the document. I’d appreciate it if you could copy me as well (metadata.maven@gmail.com) so I can keep track of general interest in standards review for LITA.

Cindy’s deadline for comment is July 16, 2009 (right after ALA Annual).

Diane I. Hillmann
LITA Standards Coordinator

Second Big Wave of Standards Reviews

Busy Cindy Hepfer, ALA Voting representative to NISO, still in flood mode, has sent out another batch of standards reviews. To keep from passing this flood in its entirety onto the LITA Blog, I will again provide brief notes for each, indicating deadlines, where to get the standard for review, and any other critical information needed to spur action on behalf of LITA members.

1. Review of ANSI/NISO Z39-41-1997 (R2002), Printed Information on Spines. This is a periodic review ballot for the published standard, ANSI/NISO Z39-41-1997 (R2002), Printed Information on Spines. It is available for download from: http://www.niso.org/standards/z39-41-1997r2002/.

NISO’s Content and Collection Management (CCM) Topic Committee recommends a vote of REAFFIRM WITH TITLE AND ABSTRACT CHANGE. The CCM is recommending the following title and abstract change to better reflect the content of the standard. Such a change can be made as part of the reaffirmation and does not constitute a revision to the content of the standard.

CURRENT TITLE: Printed Information on Spines
NEW PROPOSED TITLE: Placement Guidelines for Information on Spines
CURRENT ABSTRACT: Describes how to format information on the spines of printed bindings, covers, containers, or other protective enclosures. It describes both the kinds of information to be printed on spines and the order and placement of the information.
NEW PROPOSED ABSTRACT: Describes and allocates areas on the spines of printed bindings, covers, containers, or other protective enclosures. It describes, at a high level, both the kinds of information to be printed on spines and the order and placement of the information.

Cindy’s deadline for comment is May 27, 2009.

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2. Review of ANSI/NISO Z39.47-1993 (R2003), ANSEL. This is a periodic review ballot for the published standard, ANSI/NISO Z39.47-1993 (R2003), Extended Latin Alphabet Coded Character Set for Bibliographic Use (ANSEL). It is available for download from: http://www.niso.org/standards/z39-47-1993r2003/.

NISO’s Content and Collection Management Topic Committee recommends a vote of WITHDRAW. The Topic Committee recommends this vote for the following reasons:

1. MARC records currently used by libraries are converted to the encoding standards supported by systems such as Windows and UNIX.
2. UNIMARC has already moved to full Unicode, and US MARC distributed using marcxml is also in Unicode.
3. ANSEL cannot support software developments that support language-sensitive search and retrieve, and requires programming to map ANSEL-based data to newer standards in order to be processed by computer operating system and database systems.

ANSEL had an important role in making it possible for bibliographic utilities to exchange data that contained diacritics characters that were not covered by ANSI ASCII at a time when no standard existed outside of the library community. However, since then ISO and NISO have developed several standards for character encoding (e.g., ISO 8859-1 [Latin-1], ISO 8859-2, and ISO 10646 [Unicode]) that have been widely adopted and accepted by many communities, including libraries.
The Content and Collection Management Topic Committee therefore believes that the Z39.47 standard should be referenced only when there is a need to map or convert old data, something that can be done by referencing the withdrawn standard, and that it would not be in the best interests of the information community to maintain it as an active NISO/ANSI standard any longer.

If withdrawal is approved, the standard will be removed from the list of approved NISO standards. The standard will remain available as a withdrawn standard for five (5) years.)

The deadline for comments to Cindy is May 28, 2009. Cindy has indicated that if she does not hear from anyone within ALA, she will vote on behalf of ALA to withdraw: ANSI/NISO Z39.47-1993 (R2003), Extended Latin Alphabet Coded Character Set for Bibliographic Use (ANSEL).

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3. Review of ANSI/NISO Z39.48-1992 (R2002), Permanence of Paper for Publications and Documents in Libraries and Archives. This is a periodic review ballot for the published standard, ANSI/NISO Z39.48-1992 (R2002), available for download from: http://www.niso.org/standards/z39-48-1992r2002/.

NISO’s Content and Collection Management Topic Committee recommends a vote of REAFFIRM WITH ABSTRACT CHANGE. An additional final sentence to the abstract is proposed. The proposed abstract change is considered editorial and can be done as part of a reaffirmation; it does not constitute a revision to the standard.

CURRENT ABSTRACT: This standard establishes criteria for coated and uncoated paper that will last several hundred years without significant deterioration under normal use and storage conditions in libraries and archives. This standard identifies the specific properties of such paper and specifies the tests required to demonstrate these properties.

PROPOSED NEW ABSTRACT: This standard establishes criteria for coated and uncoated paper that will last several hundred years without significant deterioration under normal use and storage conditions in libraries and archives. This standard identifies the specific properties of such paper and specifies the tests required to demonstrate these properties. The standard does not address environmental impact issues of manufacturing.

Cindy’s deadline for comments on this ballot is May 26, 2009.

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4. Review of ANSI/NISO Z39.56-1996 (R2002), Serial Item and Contribution Identifier (SICI). This is a periodic review ballot for the published standard, available for download from: http://www.niso.org/standards/z39-56-1996r2002/.

NISO’s Content and Collection Management Topic Committee recommends a vote of REAFFIRM. If reaffirmed, the Topic Committee will be studying the standard more closely to determine if a revision might be needed for Z39.56 in the near future, particularly with regard to larger issues of identification and existing applications using SICI. You are encouraged to provide comments with your vote that might provide the Topic Committee with additional information regarding needs for a future revision. Please note that a revision can begin at any time, with the Voting Members approval, following the reaffirmation of a standard; it need not wait for the next 5-year periodic review.

Cindy’s deadline for comments on this ballot is May 22, 2009.

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5. Registration Authority for the soon to be issued revision of ISO 10957, The International Standard Music Number.

Cindy notes:

“The TC46/SC9 committee has asked the ISO Technical Management Board to approve continuation of the International ISMN Agency as the Registration Authority for the soon to be issued revision of ISO 10957, The International Standard Music Number. The ISMN Agency is located in Berlin; additional information about them can be found here: http://www.ismn-international.org/international.html. ISO is now asking the national standards bodies’ members for their approval of this recommendation. Since NISO is the Technical Advisory Group for TC46, we need to provide the U.S. vote to ANSI.”

From NISO:

“Since SC9, for which NISO is the Secretariat, has already approved this appointment, because it is not a new appointment, and because there is a very short turn-around to respond to this matter, we are not issuing a formal ballot on this appointment. Instead we are asking any voting members who have any objection to this appointment or comments on it to notify NISO no later than close of business on Wednesday, April 29, 2009. If we do not hear from you by then, we will assume you have no objection to this appointment.”

Cindy asks that, should any member have a problem with an ALA voting affirmatively, she needs to hear no later than Monday, April 27, 2009. NISO will assume ALA’s approval if they do not hear otherwise.
Cindy can be contacted at: HSLcindy@buffalo.edu.

That’s all for now, but keep alert for new waves of activity!

Diane Hillmann
LITA Standards Coordinator

Big Wave of Standards Reviews

There’s lots going on in standards, and Cindy Hepfer, our ALA Voting representative to NISO, is working hard to keep up (with the rest of us puffing hard in her wake). The next few standards posts are going to be more compact than usual, so I can get the word out before inundation hits. These are all NISO standards up for review, so can be downloaded from the NISO site.

So here, in the order I got them, with deadlines in bold:

1. ANSI/NISO/ISO 12083-1995 (R2002), Electronic Manuscript Preparation and Markup.

This is a periodic review ballot for the published standard, ANSI/NISO/ISO 12083-1995 (R2002), Electronic Manuscript Preparation and Markup. This standard is a national adoption of the international standard ISO 12083:1994. It is available for download from: http://www.niso.org/standards/iso12083-1995r2002/.

Comments on this standard are due to Cindy by May 13, 2009.

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2. Review of ANSI/NISO Z39.2-1994 (R2001), Information Interchange Format. This is a periodic review ballot for the published standard, ANSI/NISO Z39.2-1994 (R2001), Information Interchange Format. It is available for download from: http://www.niso.org/standards/z39-2-1994R2001/.

The international version of this standard ISO 2709, Information and documentation — Format for information exchange, was revised in 2008 to clarify the use of Unicode with UTF-8 encoding for records employing this standard. In appropriate places the term “octet” was used in place of “character”.

In accordance with NISO procedures, all review ballots are accompanied by a recommendation from the responsible leadership committee. NISO’s Content and Collection Topic Committee recommends a vote of “Withdrawal” for ANSI/NISO Z39.2-1994 (R2001), in favor of the use of ISO 2709. The NISO version (Z39.2) would continue to be available on the NISO website as a withdrawn standard.

Cindy’s deadline for comments on this review is May 12, 2009.

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3. Review of ANSI/NISO Z39.14-1997 (R2002), Guidelines for Abstracts. This is a periodic review ballot for the published standard, ANSI/NISO Z39.14-1997 (R2002), Guidelines for Abstracts. It is available for download from: http://www.niso.org/standards/z39-14-1997R2002/.

NISO’s Content and Collection Management Topic Committee recommends a vote of REAFFIRM for ANSI/NISO Z39.14-1997 (R2002). If reaffirmed, the Topic Committee will then study the standard more closely to determine if and why a revision might be needed for Z39.14. A reaffirmation now will provide additional time to do a more thorough study of this standard. You are encouraged to provide comments with your vote that might provide the Topic Committee with additional information regarding the possible need for a future revision. Please note that a revision can begin at any time after the reaffirmation of the current standard (with NISO voting member approval); it is not necessary to wait until the next 5-year periodic review.

Cindy’s deadline for comments on this review is May 11, 2009.

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4. Review of ANSI/NISO Z39.23-1997 (R2002), Standard Technical Report Number Format and Creation. This is a periodic review ballot for the published standard, and is available for download from: http://www.niso.org/standards/z39-23-1997r2002/.

If reaffirmed, the Topic Committee will then study the standard more closely to determine if and why a revision might be needed. A reaffirmation now will provide additional time to do a more thorough study of this standard. You are encouraged to provide comments with your vote that might provide the Topic Committee with additional information regarding the possible need for a future revision. Please note that a revision can begin at any time after the reaffirmation of the current standard (with NISO voting member approval); it is not necessary to wait until the next 5-year periodic review.

The deadline for comments to Cindy on this review is May 21, 2009.

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5. Review of ANSI/NISO Z39.26-1997 (R2002), Micropublishing Product Information. This is a periodic review ballot for the published standard, which is available for download from: http://www.niso.org/standards/z39-26-1997r2002/.

In accordance with NISO procedures, all review ballots are accompanied by a recommendation from the responsible leadership committee. NISO’s Content and Collection Management Topic Committee recommends a vote of REAFFIRM.

The deadline for comments to Cindy on this ballot is May 19, 2009.

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All comments to Cindy can be sent to her at HSLcindy@buffalo.edu. Expect another wave of announcements shortly …

Diane I. Hillmann
LITA Standards Coordinator

US National Z39.50 Profile (Z39.89-2003)

This post relates to ANSI/NISO Z39.50, but is specifically about Z39.89-2003, the US National Z39.50 Profile for Library Applications. The earlier post about Z39.50-2003 concerned the original standard, also up for review ballot. The profile standard can be downloaded from: http://www.niso.org/standards/z39-89-2003/.

Cindy Hepfer, the ALA Voting Representative to NISO notes: “In accordance with NISO’s Operating Procedures, all review ballots are accompanied with a recommended action from the leadership group managing the review. NISO’s Discovery to Delivery Topic Committee recommends a vote of ‘Reaffirm’ for ANSI/NISO Z39.89-2003, The U.S. National Z39.50 Profile for Library Applications. As a member of the voting pool, we are required to vote on this ballot.”

ALA’s options are:
• Reaffirm with no change
• Revise (If this action is approved, NISO will appoint a Working Group to develop the revised standard. The current version remains in effect until a revised version is approved.)
• Withdraw (If this action is approved, the standard will be removed from the list of approved NISO standards. The standard will remain available as a withdrawn standard for five (5) years.)

Cindy adds: “Unless I hear otherwise from ALA members, I will vote on the organization’s behalf to reaffirm this important standard with no change. However, if anyone within ALA has revisions to suggest or believes that the standard should be withdrawn, please contact me (HSLcindy@buffalo.edu) and be prepared with very solid reasons. The deadline for you to respond to me is May 7.”

Diane I. Hillmann
LITA Standards Coordinator

SSO, Information retrieval, Terminology policies

Ever-vigilant Cindy Hepfer, ALA Voting Representative to NISO, has forwarded an additional three items to us from NISO. The first is a proposed new work Item on Single Sign-On (SSO) Authentication. From the explanation provided by NISO:

“This year NISO has launched a new Chair’s Initiative–a project of the chair of NISO’s Board of Directors, focusing on a specific issue that would benefit from study and the development of a recommended practice or standard. Oliver Pesch, NISO’s current Board of Directors Chair, has chosen the issue of perfecting a seamless, item-level linking through single sign-on authentication technologies in a networked information environment. This Work Item Proposal follows NISO’s February 11, 2009 webinar “SSO Authentication: Understanding the Pieces of the Puzzle.” The proposal was approved by the Discovery to Delivery Topic Committee on March 16, 2009, and is now being sent to the NISO voting membership for agreement to begin a new work project and to elicit expressions of interest in participating in the work. NISO Working Group participation is not limited to NISO members.

The goal of this work item is to explore practical solutions for improving the success of SSO authentication technologies for providing a seamless experience for the user and to promote the adoption of one or more of these solutions to make the access improvements a reality. To achieve this objective, this proposal is to convene a NISO working group to explore the problem and deliver one or more Recommended Practice documents describing possible solutions and to implement an education and adoption plan for encouraging implementation of the solution(s).”

A three page proposal is available at http://www.niso.org/apps/group_public/download.php/1504/NISOProposedWorkItem_SSO6feb09.doc.

Cindy explains that the voting options are “Yes” (approve the project), “No” (do not approve the project), “Abstain” (from voting). Comments are required for No votes. She adds, “If ALA would like to nominate someone to participate on the working group (if the project is approved), I can provide a name and contact information. So please let me know if there are individuals I should nominate, and please provide their contact information and perhaps a brief statement regarding their interest/expertise in this area. If you have any questions, please contact me. If I do not hear a darned good reason to vote otherwise, I intend to vote YES on behalf of ALA on the proposed SSO Authentication work item.” The deadline for comments to Cindy on this work item is Wednesday, April 15.

The second item in this group from Cindy involves a review ballot for ANSI/NISO Z39.50-2003, Information Retrieval: Application Service Definition & Protocol Specification. A copy of this standard can be found in the list of NISO standards at http://www.niso.org/kst/reports/standards/. Z39.50-2003 is currently available — for free — by going to page 3, clicking on View Details area beside Z39.50 and then clicking on the PDF link from that page.

In accordance with NISO’s Operating Procedures, all review ballots distributed are accompanied with a recommended action from the leadership group managing the review. NISO’s Discovery to Delivery Topic Committee is managing this review, and recommends a vote of “Reaffirm” for ANSI/NISO Z39.50-2003, Information Retrieval: Application Service Definition & Protocol Specification.

As a member of the voting pool, ALA is required to vote on this ballot, with one of the following voting options:
–Reaffirm with no change
–Revise (If this action is approved, NISO will appoint a Working Group to develop the revised standard. The current version remains in effect until a revised version is approved)
–Withdraw (If this action is approved, the standard will be removed from the list of approved NISO standards. The standard will remain available as a withdrawn standard for five (5) years)

Recommendations to vote either Revise or Withdraw should be accompanied by comments.
Cindy adds: “Unless I hear otherwise from ALA members, I will vote on the organization’s behalf to reaffirm this important standard with no change. However, if anyone within ALA has revisions to suggest or believes that the standard should be withdrawn, please contact me (HSLcindy@buffalo.edu) and be prepared with very solid reasons. The deadline for you to respond to me is April 27. I will be leaving town on April 29 for several days and will be away from email. So if you have any negative feedback, reaching me even earlier than April 27 would be extremely helpful.”

The third item in this group of announcements is one from ISO, containing the ballot for ISO/DIS 29383, Terminology policies — Development and implementation. The text of this ballot is as follows:

“This is a liaison standard from ISO/TC 37, Terminology and other language and content resources, Subcommittee SC 1, Principles and methods. This standard was previously issued in two parts when it was a Committee Draft (CD). The Draft International Standard (DIS) version has now merged those parts into one standard. This International Standard provides campaigners, policy-makers and other decision makers in governments and administration, non-profit and commercial organizations with guidelines and a methodology for developing and implementing a comprehensive strategic plan for stating a terminology policy, i.e. a conscious, systematic and managed approach to the creation, maintenance and use of terminology in, and for, defined user communities.”

Because this is ISO, not NISO, those interested in reviewing the proposed standard and providing feedback to NISO (via Cindy) as to whether to vote to approve or disapprove the standard must apply to Cindy (HSLcindy@buffalo.edu) for a copy of the text. Please include a statement of ALA membership when applying to Cindy for a copy, as she’s not authorized to supply copies to anyone other than ALA members. Cindy’s deadline for comments is a bit more generous for this one: July 22, 2009.

Diane I. Hillmann
LITA Standards Coordinator

More voting pools to dive into …

Cindy Hepfer, ALA’s busy voting representative to NISO, has forwarded to us some additional information on upcoming voting pools. The first one, designated Group 5, invites ALA to join a number of NISO voting pools for three standards due for review. The first two standards listed are the responsibility of the Content & Collection Management (CCM) Topic Committee. The third standard is the responsibility of the Business Information (BI) Topic Committee.

Joining the voting pools allows ALA to vote on the standard and provide comments once the review process has begun. Once the voting pools have been formed, separate ballots for each standard will be issued only to those who have joined the pool. If ALA does not join the pool for a particular standard, we are considered to be “abstaining” from any decision made regarding this standard’s reaffirmation ballot.
NISO needs at least 15% of the voting membership to join the pool. If less than 15% express interest in the standard, it may be referred to the NISO Board for administrative withdrawal.

The three standards in this Group 5 voting pool are:
1) ANSI/NISO Z39.9-1992 (R2001), International Standard Serial Numbering (ISSN)
http://www.niso.org/standards/z39-9-1992/

2) ANSI/NISO Z39.76-1996 (R2002), Data Elements for Binding Library Materials
http://www.niso.org/standards/z39-76-1996R2002/

3) ANSI/NISO Z39.20-1999, Criteria for Price Indexes for Print Library Materials
http://www.niso.org/standards/z39-20-1999/

The ballot to select which voting pools ALA should opt into closes April 23. Cindy would like to have feedback from anyone who wishes to comment no later than April 16.

The second voting pool, not designated with a number, includes five additional NISO standards that are due to begin their reaffirmation reviews in 2009. The first four are the responsibility of the Content & Collection Management (CCM) Topic Committee. The fifth standard is the responsibility of the Discovery to Delivery Topic Committee.

The five standards in this second voting pool are:
1) ANSI/NISO Z39.18-2005, Scientific and Technical Reports – Preparation, Presentation, and Preservation
http://www.niso.org/standards/z39-18-2005/

2) ANSI/NISO Z39.19-2005, Guidelines for the Construction, Format, and Management of Monolingual Controlled Vocabularies
http://www.niso.org/standards/z39-19-2005/

3) ANSI/NISO Z39.29-2005, Bibliographic References
http://www.niso.org/standards/z39-29-2005/

4) ANSI/NISO Z39.84-2005, Syntax for the Digital Object Identifier
http://www.niso.org/standards/z39-84-2005/

5) ANSI/NISO Z39.88-2004, The OpenURL Framework for Context-Sensitive Services
http://www.niso.org/standards/z39-88-2004/

This second ballot to select which voting pools ALA should opt into closes April 30. Cindy would like to have feedback from anyone who wishes to comment no later than April 23. Unless she is presented with a compelling case not to opt ALA into these voting pools, she plans to opt the organization into the review process for all of these standards, all of which most definitely are of interest to libraries.

Please send comments to Cindy at HSLcindy@buffalo.edu. Note that since these are NISO — not ISO — standards, you CAN review the documents in question directly at the URLs listed above.

Diane I. Hillmann
LITA Standards Coordinator

Building NISO voting pools, continued

Another announcement by Cindy Hepfer, ALA Voting representative to NISO (and recent recipient of the Ross Atkinson Lifetime Achievement Award!) has arrived. This announcement builds on earlier efforts to establish voting pools for standards requiring reaffirmation, forwarded by the NISO Content and Collection Management Topic Committee. This group has been assigned the name of Group 4.

The text associated with this announcement is as follows:

“In accordance with NISO procedures, we are offering you the option of joining the voting pool for five NISO standards that are due for reviews. All five standards are under the responsibility of the Content and Collection Management (CCM) Topic Committee.
…
Joining the voting pool will allow you to vote on the standard and provide comments. Once the voting pools have been formed, separate ballots for each standard will be issued only to those who have joined the pool. If you do not join the voting pool for a particular standard, you are in essence “abstaining” from any decision made regarding this standard’s reaffirmation ballot.”

NISO needs at least 15% of the voting membership to join the pool. If less than 15% express interest in the standards, they may be considered by the Board for administrative withdrawal.

The five standards in this voting pool (with the URL to the PDF files for the standard) are listed below:

1) ANSI/NISO Z39.53-2001, Codes for the Representation of Languages for Information Interchange
http://www.niso.org/standards/z39-53-2001/

2) ANSI/NISO Z39.64-1989 (R2002), East Asian Character Code for Bibliographic Use Bibliographic Use
http://www.niso.org/standards/z39-64-1989R2002/

3) ANSI/NISO Z39.77-2000, Guidelines for Information About Preservation Products
http://www.niso.org/standards/z39-77-2001/

4) ANSI/NISO Z39.79-2001, Environmental Conditions for Exhibiting Library and Archival Materials
http://www.niso.org/standards/z39-79-2001/

5) ANSI/NISO Z39.82-2001, Title Pages for Conference Publications
http://www.niso.org/standards/z39-82-2001/

Cindy adds: “The ballot to select which voting pools ALA should opt into closes April 15. I therefore would like to have feedback from anyone who wishes to comment no later than April 8. Since these are NISO and not ISO standards, you can review the documents in question yourself (without me having to send you copies) at the URLs listed above. Unless I am presented a compelling case not to opt ALA into these voting pools, I plan to opt the organization into the review process for all of these standards, none of which are outside the range of library expertise.”

Diane I. Hillmann
LITA Standards Coordinator

Management System for Records

Cindy Hepfer, ALA Representative to NISO, has brought to our attention a clutch of announcements on new ISO activities. The first two of these involve (1) an ISO Committee Draft of a TC46/SC11 New work item: Management system for records – Fundamentals and vocabulary and (2) : Information and documentation – Management system for records – Requirements.

Information provided about this activity by NISO:

(1) “This is a proposal to initiate a new project within TC46/SC11 (Archives/Records Management) to develop a standard for Information and documentation – Management system for records – Fundamentals and vocabulary. This standard will describe fundamentals of a management system for records and define related terms. This standard is needed to form the basis of the “family” of management system for records standards by presenting the structure of the standards family and relationship to other management system standards.”
(2) “This standard will specify business requirements for a management system for records to enable an organization to fulfill its mandate, mission, strategy, and goals through the development and implementation of a records policy and objectives and the measurement and monitoring of performance. A records policy and objectives enable organizations to create and maintain records as evidence and information of their activities for as long as they are needed. This standard is needed to provide a basis for a “family” of records management standards as part of an overall management standards system (MSS).”

If you have an interest in either or both parts of this work, please let Cindy know by April 14, 2009. Your vote options are: Yes (approve the new project), No (do not approve the project), and Abstain (from the vote). Comments are required for No and Abstain votes. If you vote Yes, please indicate, in the comments, any recommendation you may have for a U.S. expert to work on the standard’s development and provide contact information for the individual (an email and/or phone number at a minimum).

The draft of the proposal is available to ALA members by applying directly to Cindy (HSLcindy@buffalo.edu) and confirming your ALA membership. If you can, please copy me (metadata.maven@gmail.com) on your request.

Diane I. Hillmann
LITA Standards Coordinator

Terminology Management Systems

The last of the ISO activities forwarded to us by the busy Cindy Hepfer, ALA Representative to NISO, is an ISO Committee Draft of an International Standard issued for ballot: ISO/DIS 26162, Design, implementation and maintenance of terminology management systems.

NISO has forwarded the following about this draft standard:

“This is a ballot for the draft standard, ISO/DIS 26162, Systems to manage terminology, knowledge and content – Design, implementation and maintenance of terminology management systems. This ballot is from TC37 / SC3 (Terminology and other language and content resources / Systems to manage terminology, knowledge and content).“

“ISO/DIS 26162 is one of a family of standards to facilitate the exchange of terminological data. This standard gives guidance on choosing the relevant data categories, designing and implementing a data model and a user interface of a terminology management system (TMS) with a view to the intended user group. The phases described here are indispensable for the successful development of a TMS and for avoiding costly errors. The standard may be used for choosing the appropriate TMS for a certain purpose. This standard is intended for terminologists, software developers and others who are involved in the process of developing or acquiring a TMS.”

As Cindy reminds us, ALA is a voting member of NISO, and NISO is the official U.S. voting member for the International Organization for Standardization (ISO) Technical Committee 46 on Information and Documentation. This is not a NISO standard, but is being balloted by ISO’s TC46. ALA is providing feedback to NISO as to whether to approve or disapprove the standard. NISO will review and consider this feedback prior to submitting the U.S. vote.

If you have an interest in commenting on this work and recommending a vote, please let Cindy know by May 15, 2009. Your vote options are: Yes (approve the new project), No (do not approve the project), and Abstain (from the vote). Comments are required for No and Abstain votes.

The draft standard is available to ALA members by applying directly to Cindy (HSLcindy@buffalo.edu) and confirming your ALA membership. If you can, please copy me (metadata.maven@gmail.com) on your request.

Diane Hillmann
LITA Standards Coordinator