Country Codes

New announcements from Cindy Hepfer, ALA Voting Representative to NISO are coming along quickly, and these are, for the most part, of more general interest to libraries. The first of these is ISO 3166-1:2006, Country codes.

“This part of ISO 3166 establishes codes that represent the current names of countries, dependencies, and other areas of particular geopolitical interest, on the basis of lists of country names obtained from the United Nations. It is intended for use in any application requiring the expression of current country names in coded form; it also includes basic guidelines for its implementation and maintenance.”

“This standard is managed differently from other ISO standards due to the ongoing changes to or additions of country codes. The maintenance agency regularly issues a newsletter with new or changed codes. Those codes are added to the standard’s country code database and become usable when the newsletter is issued. So it is not necessary to revise the standard just to incorporate those new codes. The main reason for voting for a revision would be if the “principles” for establishing the codes, as defined in the standard, need to be changed or updated. There is already a corrigendum (correction supplement) for the standard, which is also included as a reference to this ballot. If the standard were to be revised, these corrections would be merged to the revision. For more information on the ISO 3166-1 standard and how it is managed, see: http://www.iso.org/iso/country_codes.htm

As usual, these ISO standards documents are not openly available, but ALA members can request documents for the purpose of review and comment from Cindy at HSLcindy@buffalo.edu (please copy me at metadata.maven@gmail.com). Please be sure to state explicitly that you ARE a current ALA member — Cindy cannot send you a document without this assurance.

Deadline for comments to Cindy is no later than Monday, Feb. 15, 2010.

Diane I. Hillmann
LITA Standards Coordinator

Paper Standards to Ballot

The second group of standards announcements passed to us by busy Cindy Hepfer, ALA Voting Representative to NISO, concern standards for paper for permanence and archival uses.

1. Systematic Review, IS0 9706:1994, Paper for documents – Requirements for permanence.

“The purpose of this International Standard is to provide a means of specifying and identifying paper that, according to the present state of knowledge, has a high degree of permanence and is likely to undergo little or no change in properties that influence readability and handling when stored in a protected environment for long periods of time.”

Deadline for comments to Cindy is no later than Wednesday, Feb. 17, 2010.

2. IS0 11108:1996, Archival paper – Requirements for permanence and durability.

“This International Standard specifies the requirements for archival paper. It is applicable to unprinted papers intended for documents and publications required for permanent retention and frequent use. For these documents and publications, paper of high permanence and high durability is required.”

Deadline for comments to Cindy is no later than Tuesday, Feb. 16, 2010.

As usual, these ISO standards documents are not openly available, but ALA members can request documents for the purpose of review and comment from Cindy at HSLcindy@buffalo.edu (please copy me at metadata.maven@gmail.com). Be sure to state explicitly that you ARE a current ALA member — Cindy cannot send you a document without this assurance.

In the absence of other recommendations, ALA will recommend that NISO vote to confirm these standards. If you believe ALA should recommend another option, you must provide comments for Cindy to pass along with ALA’s recommendation.

Diane I. Hillmann
LITA Standards Coordinator

Standard character sets and transliterations

Cindy Hepfer, ALA’s Voting Representative to NISO, has been busy pushing NISO standards announcements our way. I will be combining the announcements to save your time and LITABlog space. Instructions for requesting the relevant documents from Cindy appears at the end of this message.

The first group of announcements has to do with special character sets and transliteration.

1. Systematic Review ISO 10754:1996, Extension of the Cyrillic alphabet coded character set for non-Slavic languages for bibliographic information interchange.

“This is version three of the standard that specifies a set of 93 graphic characters with their coded representations. It consists of a code table and a legend showing each graphic, its use and its name. Explanatory notes are also included. The character set is primarily intended for the interchange of information among data processing systems and within message transmission systems.”

The deadline for comments to Cindy is no later than Monday, Feb. 22, 2010.

2. Systematic Review ISO 233-3:1999, Transliteration of Persian characters into Latin characters.

“This part of ISO 233 establishes a simplified system for the transliteration of Persian characters into Latin characters. This simplification of the stringent rules established by ISO 233:1984 is especially intended to facilitate the processing of bibliographic information (e.g. catalogues, indices, citations, etc.”

The deadline for comments to Cindy is no later than Friday, Feb. 19, 2010.

3. Systematic Review IS0 9984:1996, Transliteration of Georgian characters into Latin characters.

“This International Standard establishes a system for the transliteration of Georgian characters into Latin characters in accordance with the principles of stringent conversion in order to permit international information exchange, particularly by electronic means.”

The deadline for comments to Cindy is no later than Thursday, Feb. 18, 2010.

ISO standards documents are not openly available, but ALA members can request documents for the purpose of review and comment from Cindy at HSLcindy@buffalo.edu (please also copy me at metadata.maven@gmail.com). Please be sure to state explicitly that you ARE a current ALA member — Cindy will not send you a document without this assurance.

In the absence of other recommendations, ALA will recommend that NISO vote to confirm these standards. If you believe ALA should recommend another option, you must provide comments for Cindy to pass along with ALA’s recommendation.

More announcements to come …

Diane I. Hillmann
LITA Standards Coordinator

Two Upcoming ISO Ballots

Cindy Hepfer, ALA’s Voting Representative to NISO, has notified us of two new items coming up for ballot early in the New Year.

The first is for ISO/DIS 27729, International Standard Name Identifier (ISNI). The ISNI “… specifies the International Standard name identifier (ISNI) for the identification of public identities of parties; that is, the identities used publicly by parties involved throughout the media content industries in the creation, production, management, and content distribution chains.”

This standard could be of particular interest to those librarians interested in the future of external name files in the cataloging world and prospects for using non-library data.

The second ballot is for ISO/DIS 25964-1, Thesauri and interoperability with other vocabularies, Part 1: Thesauri for information retrieval (Revision of ISO 2788:1986 and of ISO 5964:1985). The announcement says, in part:

This part of ISO 25964 gives recommendations for the development and maintenance of thesauri intended for information retrieval applications. The document also provides a data model and recommended format for import and export of thesaurus data. This part of this International Standard applies to monolingual and multilingual thesauri.”

As usual, ALA doesn’t vote directly on these, but provides feedback to NISO for their vote (along with other NISO voting members).

Cindy is authorized to provide a draft to ALA members who wish to comment on either standard—she can be contacted directly via email at HSLcindy@buffalo.edu. Be sure to include in the message a statement that you are a current ALA member (and please also copy me at metadata.maven@gmail.com, thanks!)

Comments on ISNI are due to Cindy by Tuesday, Feb. 23, 2010, and for ISO/DIS 25964 are due by Friday, Mar. 5, 2010.

Diane I. Hillmann
LITA Standards Coordinator

DOI Standard up for ballot

Cindy Hepfer, ALA Voting Representative to NISO, has brought to our attention an upcoming ballot for ISO/DIS 26324 (Digital Object Identifier System).

The announcement states:

“This International Standard specifies the syntax, description and resolution functional components of the digital object identifier (DOI®) system, and the general principles for the creation, registration and administration of DOI names. This standard also describes how the DOI system can be used with existing ISO identification systems, including the provision of additional functionality (such as resolution) where this is not already available.”

Cindy points out that this may be our last opportunity to make substantive comments to this standard. If there is 100% approval, the standard can go directly to publication. Comments from ALA members can influence the NISO vote (ALA does not vote on ISO standards directly).

Cindy is authorized to provide a draft to ALA members who wish to comment—she can be contacted directly via email at HSLcindy@buffalo.edu. Be sure to include in the message a statement that you are a current ALA member (and please also copy me at metadata.maven@gmail.com, thanks!) Comments are due to Cindy by Friday, Feb. 12, 2010.

Diane I. Hillmann
LITA Standards Coordinator

Persistent Identifiers–New standard up for ballot

A new announcement has come from Cindy Hepfer, ALA Voting Representative to NISO. This one is in regards to ISO/DIS 24619, Persistent identification and access in language technology applications.

From the announcement:

“The scope of this International Standard is to present requirements when including resolvable persistent identifiers (PID) with references to and citations of language resources in documents as well as in language resources themselves. This standard addresses issues of persistence and granularity of references to resources, by first requiring that persistent references be implemented by using a PID framework and further imposing requirements on any PID frameworks used for this purpose.”

“Note that this standard makes reference to ISO 690-2 (bibliographic citations for electronic resources), which is in the process of revision and merger with 690-1. The standard at ballot also mentions its relationship to DOI, ARK, and PURL (among others). The ISO DOI System standard will be issued for a DIS ballot shortly.”

For the purposes of reviewing this standard at ballot (and only for that purpose), the draft versions of the new ISO 690 standard and the DOI system standard will be made available.

ALA members who wish to see a copy of the draft standard for the purpose of offering comments prior to the deadline (Jan. 11, 2010) should contact Cindy directly (HSLcindy@buffalo.edu). Please be sure to let her know explicitly in your message that you are a current ALA member. Please also copy me on your request (metadata.maven@gmail.com) so that I can keep track of interest of LITA members.

Diane I. Hillmann
LITA Standards Coordinator

Additional Announcements from NISO

We have two new announcements from Cindy Hepfer, ALA Voting Representative to NISO. These too also have fairly short deadlines (though not as short as the last group, thankfully).

1. ISO/FDIS 16245, Boxes, file covers and other enclosures, made from cellulosic materials, for storage. This ballot is for the final draft standard, described thusly:

“This International Standard specifies requirements for boxes and file covers, made of cellulosic material, to be used for long term storage of documents on paper or parchment. It is applicable to boxes made of solid or corrugated board and to file covers made of paper or board. It can also be applicable to other types of enclosure for long-term storage such as cases, portfolios, tubes and envelopes made of cellulosic material. It is NOT applicable to storage of photographic materials.”

When commenting to Cindy keep in mind that at this final stage a “Yes” vote can only have editorial non-substantive comments. Cindy’s deadline for comments is Friday, Oct. 9, 2009. The draft is available from Cindy (you must be an ALA member and tell her so). Her email is: HSLcindy@buffalo.edu (please copy me at metadata.maven@gmail.com so that we can keep track of interest from these announcements).

2. New Work Item (NWI) Proposal: Simplified natural language – Part 1: Basic concepts and general principles (simpL-1). This is a proposal from the liaison committee TC37/SC4 (Terminology and other language and content resources / Language resource management) for a new work item.

In the 3-page work item proposal, the scope of the proposed project is given as follows:

Basic concepts and general principles concerning simplified natural languages facilitate:
-Reducing ambiguity;
-Speeding up reading;
-Improving comprehension for people whose first language is not the language of the document at hand;
-Improving comprehension for people with different domain or application background;
-Making human translation and localization easier, faster and more cost effective;
-Computer-assisted translation and machine translation.

In addition these general rules and principles constitute a systematic approach that can make cross-language and cross-domain applications of simplified natural languages more effective.

Since this is a liaison ballot, NISO can provide only a vote “recommendation” and comments. ALA is also permitted to nominate an expert to participate on the WG, if the project is approved. If anyone would like to nominate someone, please include the name and contact information in your comments to Cindy (HSLcindy@buffalo.edu). She can also provide the work item proposal to ALA members interested in providing comments. Cindy’s deadline for comments is Friday, Nov. 6, 2009.

Diane I. Hillmann
LITA Standards Coordinator

New ISO Working Group needs expertise

Cindy Hepfer, the ALA Voting Representative to NISO has passed on to us information on the establishment of a new working group, ISO/TC 46/SC 8/WG 9 “Statistics and quality issues for web archiving,” for which ISO is looking for participants.

Call for experts document available from:
http://www.niso.org/apps/org/workgroup/tc46sc8interest/download.php/2772/N274_Information_on_the_establishment_of_a_new.pdf

Original project description and justification available from:
http://www.niso.org/apps/org/workgroup/tc46ballots/members/standards/new160/manage/modify_document.php

Cindy notes: “If anyone knows an ALA member who has the expertise required to serve on this project and who would be willing to put in the necessary time/effort, please send me that individual’s name and contact information to forward to NISO. This will be a terrific opportunity for the right person!”

The initial meeting of the working group will be in early December, 2009.

Diane I. Hillmann
LITA Standards Coordinator

Standards announcements–short deadlines

The following are a group of fairly short (or very short) deadline announcements from
Cindy Hepfer, ALA’s Voting Representative to NISO. The fault for the delay in getting these out is mine, not hers!

1. New Work Item: ISO/WD 32000-2, Document management — Portable document format: Part 2: PDF 2.0. This is a liaison ballot from TC171/SC2 to approve a new work item and the working draft for the standard. This part of the PDF standard will add new features to ISO 32000-1 including support for geospatial data to images, support SWF navigation for collections, adds general rich media annotation type, support for barcodes, adds PRC to list of supported 3D models, adds structure elements for MathML, and enhances the accessibility.

US TAG members may “recommend” a US vote and provide comments. We may also nominate an expert to participate on this project. If anyone is interested in working on this project, please indicate the name and contact information in your comments.

The deadline for feedback to Cindy is Friday, Sept. 11, 2009 (that’s today folks, sorry!)

2. ISO/CD 19005-2, Electronic document file format for long-term preservation — Part 2: (PDF/A-2). This is a liaison ballot, and the earliest, committee draft stage, and the best opportunity to get any substantive changes to the standard. This part of ISO 19005 extends the capabilities of PDF/A described in Part 1 of ISO 19005 and is based on PDF version 1.7 (as defined in ISO 32000-1) rather than PDF version 1.4 which is used as the basis of Part 1. The added capabilities provided by this part of ISO 19005 are through compliance with PDF version 1.7 and many of the features enabled by that version include: 1) Improvements to tagged PDF (for enhanced accessibility; 2) Compressed Object and XRef streams (for smaller file sizes; 3) PDF/A-compliant file attachments, portable collections and PDF packages; 4) Transparency; and 5) JPEG 2000 compression.

Deadline for ALA member comments to Cindy is Monday, Sept. 14, 2009.

3. ISO/CD 14289, Electronic document file format enhancement for accessibility (PDF/UA). This is another liaison ballot, as well as the best opportunity to get any substantive changes to the standard. The primary purpose of this International Standard is to define an implementation of ISO 32000-2, known as PDF/UA (Universal Accessibility) that provides a mechanism for representing electronic documents rendered in the PDF format in a manner that allows the file to be accessible. These goals are accomplished by identifying the set of PDF components that may be used, as well as restrictions on the form of their use, within conforming PDF/UA files. PDF/UA is intended as a companion standard, to be used in conjunction with ISO 32000, ISO 19005, ISO 15930, and other standards as may apply for the purpose of achieving accessibility.

Deadline for ALA member comments to Cindy is Tuesday, Sept. 15, 2009.

4. ISO/CD 14641, Specifications concerning the design and the operation of an information system for electronic document preservation. This is again a liaison ballot and the earliest, committee draft stage, the best opportunity to get any substantive changes to the standard. This standard provides a set of technical specifications and organizational policies to be implemented for capture, archival and access of digital documents; ensuring legibility, integrity and traceability of these documents for the duration of their preservation and use. This standard is applicable to fixed-content documents and therefore does not refer to systems in which users have the ability to substitute or alter documents after capture.

Deadline for ALA member comments to Cindy is Friday, Sept. 25, 2009.

Since the reference documents for these standards are in a password protected area of the NISO web site, ALA members should request the document directly from Cindy, at HSLcindy@buffalo.edu. Please also copy me (metadata.maven@gmail.com) so we can keep track of interest in these standards announcements.

Diane I. Hillmann
LITA Standards Coordinator

A Plethora of Standards News

Our ALA Voting Representative to NISO, Cindy Hepfer, has passed on a number of notices to LITA members, and in order to bring them quickly to your attention, I’m going to be briefer than usual. The first group is for upcoming ISO ballots:

1. Systematic Review ISO 21127:2006, a ballot for the published standard, ISO 21127:2006, Information and documentation — A reference ontology for the interchange of cultural heritage information. This is the first edition of the standard that is intended to facilitate the exchange of information between cultural heritage institutions by defining a domain ontology for cultural heritage information. (Cindy’s deadline for comments is Tuesday, Nov. 24, 2009).

2. Systematic Review ISO 12083:1994, a ballot for the published standard, ISO 12083:1994, Information and documentation — Electronic manuscript preparation and markup. This is the first edition of the International Standard that presents four document type definitions and additional facilities conforming to ISO 8879, Standard Generalized Markup Language (SGML). (Cindy’s deadline for comments is Monday, Nov. 23, 2009).

3. Systematic Review ISO 2789:2006, a ballot for the published standard, ISO 2789:2006, Information and documentation — International library statistics. This is the 4th edition of the International Standard that specifies rules for the library and information services community on the collection and reporting of statistics for the purposes of international reporting. (Cindy’s deadline for comments is Friday, Nov. 20, 2009).

4. ISO/CD 13390, Records management systems — Fundamentals and vocabulary. This is a new standard developed to be the basis of the framework for the ISO 30200 family of standards: Management System for Records. It describes fundamentals of a Management System for Records, which form the subject of the ISO 30200 family, and defines related terms. All other standards in the family use the vocabulary defined in this standard. (Cindy’s deadline for comments is Tuesday, Sept. 22, 2009).

5. ISO/CD 13391, Management system for records – Requirements. This is a new standard that specifies requirements for a Management System for Records where an organizations needs to demonstrate its ability to create and control records from its business activities for as long as they are required. It is part of the ISO 30200 family of standards, which is being developed within the management system standards framework to be compatible and to share elements and methodology with other Management System Standards. (Cindy’s deadline for comments is Monday, Sept. 21, 2009).

Any ALA member who wishes to see a copy of the draft standards for the purpose of offering comments prior to the deadline may contact Cindy directly at HSLcindy@buffalo.edu (I’d appreciate it if you’d copy me at metadata.maven@gmail.com so I can keep track of interest). Please be sure to let Cindy know you are a current ALA member. In the absence of other recommendations, ALA will recommend that NISO vote to confirm the ISO standards noted above.

The remaining requests for comment are for two new proposed NISO work items:

1. Physical Delivery of Library Resources.
The goal of this work item is to develop a statement of best practices related to the delivery of library materials. To achieve this objective, this proposal is to convene a NISO Working Group to explore the problem and deliver a Recommended Practice document describing possible solutions and to implement an education and adoption plan for encouraging implementation of the solution(s). The proposal was approved by the Discovery to Delivery Topic Committee on July 24, 2009, and is now being sent to the NISO voting membership for agreement to begin a new work project and to elicit expressions of interest in participating in the work.
If you are interested in reviewing the proposal, you can access it via the following link:
http://www.niso.org/news/pr/view?item_key=e8326f4b6682b07a4cca85967a6cbb0808bf7723 or from the NISO homepage.

Deadline for your comments/feedback to Cindy is Friday, Aug. 21, 2009.

2. Standardized Markup for Journal Articles
The goal of this work item is to take the currently existing National Library of Medicine (NLM) Journal Archiving and Interchange Tag Suite version 3.0, the three journal article schemas, and the documentation and shepherd it through the NISO standardization process. The intent of this proposal is for the Tag Suite to be a NISO standard and each of the schemas to be a “sub-standard” or appendix to the Tag Suite standard. To achieve this objective, this proposal is to convene a NISO Working Group with the intention of proposing that the Tag Suite, as it currently stands, be accepted as a Draft Standard following a brief period of review within the group.
If you are interested in reviewing the proposal, you can access it via the following link:
http://www.niso.org/standards/ballots/#nlm> or from the NISO Homepage.

Deadline for your comments/feedback to Cindy is Wednesday, Aug. 26, 2009.

Diane I. Hillmann
LITA Standards Coordinator