ISO Approval Ballots

This last “standards flood” posting includes two ISO approval ballots, sequentially numbered but (it seems) to be used in tandem.

1. ISO/DIS 30300, Information and documentation–Management system for records–Fundamentals and vocabulary.

“This International Standard establishes the objectives for using a Management System for Records (MSR), provides principles for an MSR, describes a process approach and specifies roles for top management. It also defines terms and definitions applicable to the ISO 30300 series of International Standards.”

2. ISO/DIS 30301, Information and documentation — Management system for records — Requirements

“This Standard specifies requirements for a Management Systems for Records (MSR) to support an organization in the achievement of its mandate, mission, strategy and goals through the development and implementation of a records policy and objectives and the measurement and monitoring of performance.”

If these standards receive 100% approval from the international voting members of the ISO committee TC46/SC11, they can go directly to publication. This level of a draft standard is usually the last stage at which substantive comments will get addressed.

As is usual with ISO standards, the documents are not available openly but must be requested through Cindy. Your request, sent to HSLcindy@buffalo.edu, must include a statement that you are an ALA member. Please also copy your request to me at metadata.maven@gmail.com, so that I can track LITA interest.

Deadline for comments concerning both ballots are due to Cindy by Thursday, Sept. 30, 2010.

Diane I. Hillmann
LITA Standards Coordinator

New ISO Work Items

More catch up on standards announcements follow. Please note the separate deadlines for comments to Cindy Hepfer, the ALA Voting Representative to NISO.

1. TC46/SC9 New Work Item Proposal Thesauri and interoperability with other vocabularies – Part 2: Interoperability with other vocabularies.

“This ballot is to approve a new work item for Part 2 of ISO 25964, which will deal with thesauri and other types of vocabulary that are commonly used for information retrieval. Part 1 of ISO 25964 is a merger and revision of two existing ISO standards — ISO 2788, Documentation — Guidelines for the establishment and development of monolingual thesauri, and ISO 5964, Documentation — Guidelines for the establishment and development of multilingual thesauri. The whole of Part 2 will cover new ground not previously covered in any international standard. A working draft of Part 2 is included with the proposal. It is proposed that the same working group currently developing Part 1 will also develop Part 2. (They are the developers of the working draft.) … This part of ISO 25964 deals with thesauri and other types of vocabulary that are commonly used for information retrieval. It describes, compares and contrasts the elements and features of these vocabularies that are implicated when interoperability is needed. It gives recommendations for the establishment and maintenance of mappings between multiple thesauri, or between thesauri and other types of vocabularies.”

From Cindy: “The U.S. representative on that working group is Marcia Zeng. If anyone would like to nominate someone else to also work on the project, please include the name and contact information in your comments.”

Deadline for comments to Cindy is Friday, July 9, 2010.

2. New project to revise ISO 11620:2008, Information and documentation-Library performance indicators.

“This ballot is to approve a new project to revise ISO 11620:2008 … the revision is proposed due to recent updates in related standards, both nationally and internationally, and to address new developments in digital library services.”

From Cindy. “If we vote to approve this standard, we need to identify a U.S. expert for the working group. If anyone would like to participate on this project or nominate someone else to participate, please include the name and contact information in your comments.”

The deadline for comments to Cindy is Friday, Aug. 6, 2010.

3. A new project to develop a new TC46/SC8 standard on Methods and procedures for assessing the impact of libraries.

“The proposed standard is intended to complement the existing set of standards for statistics and quality measures in libraries and information services. The intent is to define and describe methods for assessing and measuring the impact of libraries and library services. Though the methodology for assessing impact will be the main issue, a selection of tested “impact indicators” for specified services shall be added.”

From Cindy: “If we vote to approve this standard, we need to identify a U.S. expert for the working group. If anyone would like to participate on this project or nominate someone else to participate, please include the name and contact information in your comments.”

The deadline for comments to Cindy is Friday, Aug. 6, 2010.

As is usual with ISO standards, the documents are not available openly but must be requested through Cindy. Your request, sent to HSLcindy@buffalo.edu, must include a statement that you are an ALA member. Please also copy your request to me at metadata.maven@gmail.com, so that I can track LITA interest.

Diane I. Hillmann
LITA Standards Coordinator

ISCI and Language Resources Management

I’m a bit behind on these announcements, so expect a small flood while I catch up prior to Annual. As usual in these times I’ll group what I can.

1. ISO/DIS 27730, Information and documentation — International standard collection identifier (ISCI)

“This International Standard establishes the specifications for the International Standard Collection Identifier (ISCI) as a unique international identification system for each collection, fond and (archival) series, and part(s) of collections, fonds and series. This International Standard establishes the specifications for the structure of an identifier and promotes the use of the identifier with regard to identifying systems that already exist. It also gives a list of recommended metadata elements that describe a collection. If this standard receives 100% approval from the international voting members of the ISO committee TC46/SC9, it can go directly to publication. This level of a draft standard is usually the last stage at which substantive comments will get addressed.”

Deadline for comments to Cindy is Monday, Sept. 20, 2010.

2. Liaison ballot for New Work Item proposal for Language resources management – Segmentation Rules eXchange (SRX)

“This ballot is for a new work item proposal to develop a standard on Language resources management. Segmentation Rules eXchange (SRX) defines an XML formalism for describing how language-processing tools segment text (e.g., into sentences or paragraphs) based on a series of sequentially applied pattern (regular expression)-based rules. In addition to enhancing interoperability between tools such as computer-aided translation, SRX would also allow the definition of standard language- or country-specific rules.” NISO Note: Although not explicitly called out in the proposal, this standard could potentially be useful in Knowledge Organization Systems (classification, thesaurus, ontology) work, for example, interoperability between multilingual thesauri. This is a liaison ballot from TC37 Terminology and other language and content resources / SC4 Language resource management.”

From Cindy: “NISO can only submit a vote recommendation and any comments. We can, however, nominate an expert to work on this project (if approved). If there is interest in applying this standard to Knowledge Organization Systems, it is strongly recommended that someone from the NISO community participate in the standard’s development, as it is unlikely that the experts coming from the TC37 community will have an understanding of that viewpoint. If you wish to nominate an expert, please provide the name and contact information in your comments.”

Deadline for comments to Cindy is Monday, Sept. 20, 2010.

As is usual with ISO ballots, ALA recommends a voting position to NISO but does not vote directly. Since the reference document is in a password-protected area of the NISO web site, ALA members must contact Cindy for a copy. Cindy can be contacted directly at HSLcindy@buffalo.edu and requests must include confirmation of ALA membership. Please copy me on the request (metadata.maven@gmail.com) so I can track LITA interest.

Diane Hillmann
LITA Standards Coordinator

ISO Systematic Reviews

Our vigilant ALA representative to NISO, Cindy Hepfer, has forwarded to us a number of announcements of systematic reviews from ISO:

1. Systematic Review: ISO 9230:2007, Determination of price indexes for print and electronic media purchased by libraries.

“This International Standard specifies a method for the determination of price indexes relating to the prices of print and electronic media acquired by libraries. It is not meant for calculating a price index of the national media production. The media included are restricted to books, serials and databases. This second edition has been expanded to cover electronic as well as printed books and serials, and electronic databases.”

2. Systematic Review: ISO 15706-2:2007, International Standard Audiovisual Number (ISAN)–Part 2: Version identifier

“This part of ISO 15706 establishes a voluntary system for the identification of versions of audiovisual works and other content derived from or closely related to an audiovisual work. It is based on the International Standard Audiovisual Number (ISAN) system defined in ISO 15706. An ISAN combined with the version segment specified in Clause 4 of this part of ISO 15706 constitutes an ISAN version identifier, hereinafter referred to as a V-ISAN. A V-ISAN is a registered, globally unique identifier for versions of an audiovisual work and related content.”

As usual, Cindy can provide access to the relevant documents only to ALA members interested in providing comment on the standards—please contact her directly at HSLcindy@buffalo.edu (please copy me at metadata.maven@gmail.com so I can track LITA interest).

Deadline for comments to Cindy on both reviews is: Aug. 25, 2010.

Diane I. Hillmann
LITA Standards Coordinator

New Liaison Ballots, comments needed quickly!

Cindy Hepfer, ALA Voting Representative to NISO, has passed on to us information about two upcoming ballots. Both of these have deadlines coming up very quickly.

1. Liaison ballot for ISO/FDIS 29383, Terminology policies — Development and implementation.

“This International Standard provides policy makers in governments, administration, non-profit and commercial organizations with guidelines and a methodology for the development and implementation of a comprehensive policy or strategy concerning the planning and management of terminology. This International Standard is designed for policy makers working in different environments, from language planning to for-profit companies.”

Deadline for comments to Cindy is May 18, 2010 .

2. ISO/NP 14641-1 , Electronic archiving – Specifications concerning the design and the operation of an information system for electronic information preservation.

This is a short turn-around ballot to provide comments for a liaison new work item proposal. Deadline for comments to Cindy is May 11, 2010.

“This proposal is to develop a standard providing a set of technical specifications and organizational policies to be implemented for capture, archival and access of Electronically Stored Information (ESI); ensuring legibility, integrity and traceability of this information for the duration of their preservation and use. This standard is applicable to permanent archives and therefore does not refer to systems in which users have the ability to substitute or alter ESI after capture.”

Since these are liaison ballots, NISO can only “recommend” a U.S. vote and provide comments. Feedback from ALA members will be provided to NISO, who will review and consider our feedback along with that received from numerous other voting members. Cindy can provide access to the documents only to ALA members—please contact her directly at HSLcindy@buffalo.edu (please copy me at metadata.maven@gmail.com so I can track LITA interest).

Diane I. Hillmann
LITA Standards Coordinator

Classification systems

Cindy Hepfer, ALA’s Voting Representative to forwarded to us a new ballot: ISO/CD 22274, Systems to manage terminology, knowledge and content: Internationalization and concept-related aspects of classification systems.

“This standard provides generic advice on how to create content of classification systems and how to express that content in multilingual environments. It primarily specifies the factors that need to be considered when creating and populating a classification system that will be used in diverse linguistic environments. These factors include the specification of principles for incorporating internationalization aspects into classification systems, and maintaining and using those aspects for the structuring of activities, products, services, agents, and other entities of a company or organization.”

Cindy is looking for feedback from ALA members on the topic of whether ALA believes that NISO should approve or disapprove the standard. Any ALA member who wishes to see a copy of the draft standard for the purpose of offering comments prior to the deadline should contact Cindy directly (HSLcindy@buffalo.edu). To save time (yours and Cindy’s), please include a statement in your message to her that you ARE a current ALA member, and please copy me on the message as well (metadata.maven@gmail.com).

Comments are due to Cindy by June 10, 2010.

Diane Hillmann
LITA Standards Coordinator

Quick Responses Needed on Two Issues

Cindy Hepfer, our ALA Voting Representative to NISO, has forward to us two requests with a quick turnaround needed—this Friday, Mar. 19, to be specific.

The first issue concerns a proposed change in scope for ISO TC46/SC11/WG11 – Risk identification and management for records.

The committee resolved to make this change at its meeting in October 2009 in Orlando, Florida because the project, ISO 13069 (N874) did not address the specific needs of the recordkeeping industry. The new scope, and the new standards proposed, fit better with the Management Systems for Records series of standards.

The earlier draft for this project was using the DRAMBORA repository audit method as the basis for the standard. ISO received a number of comments that the working draft was too repository-oriented and not records-oriented. This is one of the issues that the committee is trying to address in re-working the scope and starting fresh.

Cindy notes: “If any ALA member would like to see the full document in question (Decision to Establish a Subcommittee) OR **if you would like to volunteer or nominate someone for the working group,** (there is currently no US member on the group) please contact me directly at: hslcindy@buffalo.edu. If I hear nothing by this coming Friday, I will vote to agree to the new scope.”

The second issue concerns ISO/IEC/WD 27037 – Guidelines for identification, collection and/or acquisition and preservation of digital evidence.

From the working draft document:

“This International Standard provides guidelines for digital evidence management. It describes the processes of identification, collection, acquisition and preservation of potential digital evidence that may be of evidentiary value. The objective is to assist organizations in their disciplinary procedures, and to facilitate the exchange of potential digital evidence between jurisdictions. This standard deals with common situations encountered throughout the digital management process. The potential digital evidence may be sourced from any type of media, and refers to data that is already in a digital format. This International Standard does not attempt to cover the conversion of analog data into digital format.

The International Standard intends to provide guidance to those individuals responsible for the identification, collection, acquisition and preservation of potential digital evidence. These individuals include DEFRs, Digital Evidence Specialists, incident response specialists and forensic laboratory managers. This International Standard intends to inform decision-makers that need to determine the reliability of digital evidence presented to them. This International Standard can be adopted and used by organizations needing to collect, protect, analyze and present potential digital evidence. It is relevant to policy-making bodies that create and evaluate procedures relating to digital evidence, often as part of a larger body of evidence.

Application of this International Standard requires compliance with national laws, rules and regulations. The International Standard outlines the minimum requirements necessary for enabling transfer of digital evidence between jurisdictions. It provides a framework for the development of processes and procedures for the identification, collection, acquisition and preservation of digital evidence.”

The ballot in question is designed to solicit comments on a second working draft, not to enter a final vote on the standard. ALA members can contact Cindy at hslcindy@buffalo.edu to see the full (42 p.) document in question. Please confirm that you are a member of the American Library Association in your request.

As an additional note, Cynthia Hodgson from NISO is soliciting nominees to work on a revision to ISO 2789, International Library Statistics. If you would like to volunteer yourself or nominate someone else from the U.S. for this working group, please email Cynthia directly (chodgson@niso.org) no later than March 31, 2010. She will need full contact information.

Diane I. Hillmann
LITA Standards Coordinator

Recordkeeping Standards

Cindy Hepfer, hardworking ALA Voting Representative to NISO has forwarded to us a group of announcements related to ISO/DIS 16175, Information and documentation–Principles and functional requirements for records in electronic office environments. This is a Fast track ballot, used to create an ISO standard from an existing standard, in this case the International Council on Archives and the Australasian Digital Recordkeeping Initiative standard of the same title. Fast track standards are submitted for their first ballot at the enquiry (DIS) stage; if there are no negative votes, the standard can proceed directly to publication.

This ballot is in three parts:

Part 1: Overview and statement of principles
Part 2: Guidelines and functional requirements for records in electronic office environments
Part 3: Guidelines and functional requirements for records in business systems

As a reminder of the process: ALA is a voting member of NISO, while NISO is the official US voting member of other International Organization for Standardization (ISO) groups. On behalf of ALA, Cindy will be providing feedback to NISO as to whether ALA believes that NISO should approve or disapprove the standard. NISO staff will review and consider our feedback along with that received from numerous other voting members.

Because this is an ISO standard, access to the text for review is only available via Cindy (her email is: HSLcindy@buffalo.edu). Any ALA member who wishes to see a copy of the draft standard must explicitly state to Cindy that he/she is a current ALA member. (It helps me to provide activity information to LITA if you also copy me on your request at metadata.maven@gmail.com).

Deadline for comments to Cindy is Monday, May 17, 2010.

Diane I. Hillmann
LITA Standards Coordinator

Last Standards Announcements of 2009?

Some end-of-year announcements by Cindy Hepfer, ALA Voting Representative to NISO, give us some potential ideas for what to do over the long holidays, should all that free time make us antsy.

1. ISO/FDIS 690, Information and documentation — Guidelines for bibliographic references and citations to information resources, ballot for final draft standard.

“This International Standard gives guidelines for the preparation of bibliographic references. It is applicable to bibliographic references and citations to all kinds of information resources, including but not limited to monographs, serials, contributions, patents, cartographic materials, electronic information resources (including computer software and databases), music, recorded sound, prints, photographs, graphic and audiovisual works, and moving images. It is not applicable to machine-parsable citations. It is also not applicable to legal citations, which have their own standards. This will be the third edition of the standard merging and revising ISO 690:1987 and ISO 690-2:1997.”

Also noted: “There were quite a few edits made between the previous draft and this one to address comments and particularly for consistency (especially in examples). Most of these were editorial, rather than substantive in nature. A link provided in the ballot references the final voting report for the previous draft, which includes a response to all of the comments. When voting and commenting keep in mind that at this final stage a “Yes” vote can only have editorial, non-substantive comments. If a sufficient number of Yes votes are obtained, the standard will proceed to publication.”

Deadline for comments to Cindy is no later than Tuesday Jan. 12, 2010.

2. ISO/DIS 24616, Linguistic resources management — Multilingual information framework, liaison ballot.

“This standard describes a metamodel and data categories for a Multilingual information framework (MLIF) that provides a generic platform for modeling and managing multilingual information in various domains: localization, translation, multimedia, document management, digital library, and information or business modeling applications. MLIF provides a metamodel and a set of generic data categories for various application domains. MLIF also provides strategies for the interoperability and/or linking of models including, but not limited to: XLIFF, TMX, SMILText and ITS.”

This is a ballot for a standard developed by the ISO subcommittee on language resource management (TC37/SC4). As a liaison to this committee, we can only recommend a vote and supply comments. The US vote on this standard will be submitted by ASTM International, the U.S. administrator for this committee.

Deadline for comments to Cindy is no later than Mar. 31, 2010.

3. The third announced item is a bit more complicated, and concerns the AFNOR Appeal of ISO/DIS 26324, Digital object identifier system.

This ballot is to obtain a US position on the question:
“Do you support the AFNOR appeal [for ISO/DIS 26324, Digital object identifier system] based on the information provided in document ISO/TC 46 N2232?” [Note: AFNOR is the French standards body — equivalent to ANSI in the U.S.]

NISO is recommending a NO vote on this ballot. Todd Carpenter, Director of NISO, has announced the following:

“To help educate the community–both nationally and internationally–, NISO will be hosting an open teleconference on January 6th at 10:00 am EST with Norman Paskin (International DOI Foundation) and Brian Green (International ISBN Agency) to discuss the working group’s activities and the potential benefits to using the DOI in conjunction with other SC 9 identifiers.”

Cindy notes: “I have not yet received information from Todd about the open teleconference on Jan. 6, but such events are generally listed on NISO’s events page.”

Deadline for comments to Cindy is no later than Jan. 6, 2010.

The standard in question, ISO/DIS 26324, is currently at ballot and can be accessed directly at this URL: http://www.niso.org/apps/org/workgroup/tc46ballots/ballot.php?id=139

In the absence of other recommendations, ALA will recommend that NISO vote NO on this appeal.

On behalf of ALA, Cindy will be providing feedback to NISO as to whether ALA believes that NISO should approve or disapprove the ballots or questions at issue. NISO staff will review and consider our feedback along with that received from numerous other voting members.

ALA members who wish to see a copy of the documents noted above for the purpose of offering comments prior to the deadline should contact Cindy directly at HSLcindy@buffalo.edu. (If possible, copy me on requests as well — metadata.maven@gmail.com). Please be sure to let Cindy know that you ARE a current ALA member – she cannot send you a document without this assurance. Keep in mind that the holidays may delay responses, and be sure and make you requests for documents well before the deadlines.

Best wishes to all this holiday season!

Diane I. Hillmann
LITA Standards Coordinator

Standards Wave

NISO has released a number of announcements about standards of particular interest to librarians, which have been forwarded to us by Cindy Hepfer, the ALA Voting Representative to NISO. In order to avoid a lot of repetition of instructions, I will include them all in this post, with enough information to pique your interest (I hope) in looking closer at them and perhaps commenting. Because these are NISO standards, you will be able to view and download them directly, rather than having to request them through Cindy.

In accordance with NISO procedures, all review ballots are accompanied by a recommendation from the responsible leadership committee. The first four standards are recommended for reaffirmation by NISO’s Content and Collection Management Topic Committee (Disclosure: I’m a member of that Committee). The last standard is recommended for reaffirmation by NISO’s Discovery to Delivery Topic Committee. When either committee has included some contextual information along with that recommendation, I’ve included it below.

NISO encourages us to provide comments with ALA’s vote that might provide the Topic Committees with additional information regarding use of the standards. The deadline for feedback to Cindy (HSLcindy@buffalo.edu) regarding these ballots is Jan. 6, 2010. Wouldn’t reading and commenting on one (or more) of these standards be a great thing to do for your community this holiday season?

1. Review of ANSI/NISO Z39.18-2005, Scientific and Technical Reports – Preparation, Presentation, and Preservation.

URL for download: http://www.niso.org/standards/z39-18-2005

2. ANSI/NISO Z39.19-2005, Guidelines for the Construction, Format, and Management of Monolingual Controlled Vocabularies.

URL for download: http://www.niso.org/standards/z39-19-2005

“This recommendation is made based on feedback of current use of this standard; the openness and availability of NISO standards; and because of the current activity in this area, particularly as relates to interoperability, with SKOS, and at the ISO level. At the ISO level, this standard relates to ISO 2788, Guidelines for the establishment and development of monolingual thesauri. There is also ISO 5864, Documentation — Guidelines for the establishment and development of multilingual thesauri. There is currently work underway to merge these two standards, into a new revised ISO standard, ISO 25964-1, Information and documentation — Thesauri and interoperability with other vocabularies — Part 1: Thesauri for information retrieval. This is currently at DIS ballot, to close March 26, 2010. There is also a part 2 being developed, Information and documentation — Thesauri and interoperability with other vocabularies — Part 2: Interoperability with other vocabularies. This is still in development.”

3. Review of ANSI/NISO Z39.29-2005, Bibliographic References.

URL for download: http://www.niso.org/standards/z39-29-2005

4. Review of ANSI/NISO Z39.84-2005, Syntax for the Digital Object Identifier.

URL for download: http://www.niso.org/standards/z39-84-2005

“This recommendation is made based on current activity related to this standard. At this time, the whole DOI system (syntax, resolution, metadata, and unifying infrastructures) is proceeding through ISO, with an expected publication in 2010. Following reaffirmation and upon finalization of the ISO effort, the Topic Committee will be studying the standard more closely to determine if revision might be needed for Z39.84. Feedback from the Z39.84 Maintenance Agency (the International DOI Foundation) regarding some changes needed to the standard has already been received. You are encouraged to provide comments with your vote that might provide the TC with additional information regarding needs for a revision or about current use of the standard. Please note that a revision can begin at any time following the reaffirmation of the current standard.”

5. Review of ANSI/NISO Z39.88-2004, The OpenURL Framework for Context-Sensitive Services.

URL for download: http://www.niso.org/standards/z39-88-2004

I hope that some of you will take up the challenge here and take a new look at some of these standards and make comments to Cindy (feel free to start discussions on the LITA-L list about any concerns you might have).

Diane I. Hillmann
LITA Standards Coordinator